Corporate Travel FAQs 

At Thompsons Travel, we get a lot of common questions from our corporate clients. We’ve compiled some of the most frequently asked questions to help you navigate your business travel plans with ease. If you don’t find the answer you’re looking for here, feel free to get in touch with us. 
 
What is a corporate travel policy? 
A corporate travel policy outlines the guidelines and procedures that employees must follow when booking and expensing business-related travel. It covers everything from preferred suppliers to reimbursement processes, helping ensure that travel aligns with the company’s budget and objectives. 
 
How do I book travel for business purposes? 
Booking business travel is simple. You can either use your company’s designated travel platform, contact our dedicated corporate travel team, or work through a travel management tool provided by your employer. We’ll ensure everything from flights to accommodation and car rentals is booked according to your company’s travel policy. 
 
What expenses are covered during business travel? 
Typically, expenses like flights, accommodation, transport, and meals are covered. Some companies also cover Wi-Fi fees, parking, and other incidentals. Check your company’s travel policy for specific details. 
 
How do I get reimbursed for travel expenses? 
Most companies require you to submit a detailed expense report with receipts through their reimbursement platform. It’s essential to keep all relevant documents to ensure a smooth process. 
 
Can I extend my business trip for personal reasons? 
Yes, you can often extend a business trip for leisure, but it's important to check with your employer. Typically, business expenses will only cover the work-related portion of your trip, while personal expenses are your responsibility. 
 
What should I do in case of a travel emergency? 
If you encounter an emergency while travelling, contact our 24/7 assistance team immediately. They’ll guide you through the next steps, whether it’s rebooking flights, securing new accommodation, or providing any support you need. 
 
Are there any preferred suppliers for travel? 
Yes, many companies partner with preferred airlines, hotels, and car rental providers to secure discounted rates and ensure seamless travel experiences. Check with your company’s travel team or policy for a list of these suppliers.
 
What are the guidelines for international travel? 
International business travel often requires additional documentation such as visas, vaccinations, and updated passports. Be sure to check country-specific requirements and consult your company’s travel policy for any guidelines or restrictions. 
 
How far in advance should I book my travel? 
For domestic travel, booking 2-4 weeks in advance is usually ideal. For international travel, we recommend booking 6-8 weeks ahead to secure the best rates and ensure all necessary paperwork is completed in time. 
 
What technology is available to streamline travel processes? 
There are various corporate travel management tools that simplify booking, tracking, and expensing business trips. Many companies also offer mobile apps for on-the-go updates, itineraries, and real-time alerts. If your company uses one, it’s a great way to stay organised and efficient while traveling. When booking through Thompsons Travel, ask us about our technology we use for booking and elevating your business travel.  
 
For any additional questions or support, our team is ready to assist you in making your corporate travel smooth and stress-free.